Please carefully read the terms of rental agreement below. By filling in and submitting the form you are accepting all terms listed below. You will receive a copy of this agreement via email. Please call Rob at (605) 359-5364 or Chris at (605) 431-4256 with any questions or concerns.
RENTER(S) UNDERSTAND AND AGREE TO ALL OF THE FOLLOWING:
These Terms and Conditions apply to any transactions between you and Black Diamond Properties, LLC ("BDP") in the rental of a property from BDP.
1. CHECK-IN TIME IS AFTER 4 P.M. Mountain Standard Time AND CHECK OUT IS 10 A.M. Mountain Standard Time. You may not park on or enter the property prior to, or remain on the property after check out. Failure to abide by the check-in and check-out times will result in a $100.00 per hour penalty. BDP reserves the right to alter the check-in and check-out times and the chalet which you are assigned in order to accommodate all guests.
2. The inside of the property, including the garage, is NON SMOKING. Smoking is permitted outside the property, provided that all remains from smoking are properly disposed of by you in a proper waste receptacle. If smoking occurs in non-smoking areas of the property, you will be charged a $500.00 penalty, plus the additional costs as incurred by BDP to clean the property.
3. No pets are permitted on the property. If pets are on the property, your rental of the property will be terminated, your payment will be forfeited and you will be charged a $500.00 penalty, plus the additional costs as incurred by BDP to clean the property.
4. RESERVATION DEPOSIT - A reservation deposit of $500.00 is required at time of booking the property. All payments must be paid via credit card. (The deposit is a portion of your total rental amount with the remaining balance of the total rental amount due 90 days prior to arrival.)
5. BALANCE OF RENTAL PAYMENT – The balance of the rental, together with the applicable taxes and fees, is required 90 days prior to arrival and will automatically be charged to your credit card on the date the balance is due. The advance payment or deposit will be applied toward the rental rate at that time. All payments must be paid via credit card.
6. CANCELLATIONS - Cancellations that are made more than sixty (60) days, or more than one hundred twenty (120) days for holiday stays, prior to the arrival date will incur a penalty of twenty-five percent (25%) of the rental rate payable upon cancellation. Cancellations that are made less than sixty (60) days, or less than one hundred twenty (120) days for holiday stays, prior to the arrival date will incur a penalty of fifty percent (50%) of the rental rate payable upon cancellation. Cancellations within 30 days of arrival will forfeit entire amount. Travel insurance is recommended. All cancellations must be in writing and payment of the cancellation penalty is due at time of notice of cancellation. Cancellation or early departure during the dates of stay does not warrant a refund.
7. WEDDING & FAMILY REUNION RESERVATIONS - Reservations of the property for Weddings & Family Reunions require a non-refundable reservation deposit of fifty-percent (50%) of the rental rate at the time of booking the property with the balance due 90 days prior to arrival. Cancellations of the property reserved for Weddings & Family Reunions will forfeit the rental deposit. Cancellations of the property reserved for Weddings & Family Reunions made after 30 days of the actual booking date will forfeit the full amount of the rental rate.
8. STURGIS MOTORCYCLE RALLY RESERVATIONS – Reservations of the property during the Sturgis Motorcycle Rally require a reservation deposit of fifty-percent (50%) of the rental rate at the time of booking the property with the balance due on May 1. Cancellations of the property reserved for the Sturgis Motorcycle Rally made prior to May 1 forfeit the reservation deposit. Cancellations of the property reserved for the Sturgis Motorcycle Rally made after May 1 forfeit the full amount of the rental rate.
9. MAXIMUM OCCUPANCY - The maximum number of guests is limited to fourteen (14) persons. A charge of $25.00 per person, per night, for guests in addition to fourteen (14) will be assessed against you for exceeding the maximum occupancy.
10. MINIMUM STAY - This property requires a two (2) night minimum stay, except that a three (3) night minimum stay is required during summers, winters and on holidays and a five (5) night minimum stay is required during the Sturgis Motorcycle Rally. If the property is taken for less than required minimum stay, you will be charged the rate for the minimum stay.
11. NO DAILY MAID SERVICE - While linens and bath towels are included at the property, there is no daily maid service.
12. OTHER RULES AND LAWS – You agree to abide by all Rules and Regulations posted by BDP, as well as abide by all applicable federal, state and local laws, rules and regulations. Failure to do so will result in termination of your rental.
13. FALSIFIED RESERVATIONS - Any reservation obtained under false pretense will be subject to forfeiture of reservation deposit and you will not be permitted to check in.
14. WRITTEN EXCEPTIONS - Any exceptions to the Terms and Conditions must be in writing by BDP.
15. PARKING - Vehicles are to be parked in designated parking areas only. Any illegally parked cars are subject to towing; applicable fines/towing fees and is the sole responsibility of the vehicle owner. Overflow and trailer parking will be permitted in the Cul-De-Sac located on the top of Stewart Slope Circle.
16. HOT TUBS – You must follow the hot tub rules posted by BDP and the hot tub manufacturer. BDP cannot guarantee performance or use of the hot tub.
17. STORMS/EVACUATIONS/ROAD CONDITIONS - No refunds will be given for your inability to use the property because of storms, evacuations or your inability to access the property by local roads, transportation issues or because of weather conditions.
18. DEPARTURE – Upon departure, you agree to leave the property in the condition in which it was provided to you, including:
19. ADDITIONAL CHARGES – You agree to pay additional charges as set forth herein, including:
All charges will automatically be charged to your credit card on file at that time.
20. LEGAL – This Agreement shall be construed in accordance with the laws of the State of South Dakota and any legal actions shall be venued in the circuit courts of Minnehaha County, South Dakota. You agree to waive any right to a jury trial. If any action is brought to enforce or interpret the provisions of this agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and all other costs from the other party.
21. WAIVER OF SUBROGATION - Notwithstanding anything to the contrary, each party hereby waives any and all right of recovery, claim, action or cause of action against the other, their agents, officers, directors, shareholders or employees, for any loss or damage that may occur to property for any cause which is insured against under the terms of any insurance policies, to the extent of payment by the insurance policy, regardless of cause or origin, including negligence of the other party hereto, its agents, officers or employees, and covenants that no insurer shall hold any right of subrogation against such other party.
22. INDEMNITY - You will protect, indemnify, defend and save harmless BDP, its agents, officers, directors, shareholders or employees, from and against any and all claims, actions, damages, suits, judgments, decrees, orders, liability and expense (including costs and attorneys' fees) in connection with loss of life, bodily injury, personal injury and/or damage to property of whatever kind or character, howsoever caused, arising from or out of any occurrence in, upon or about the property, or in the occupancy or use you of the property or any part thereof, or occasioned wholly or in part by any act or omission you and your guests, notwithstanding any possible negligence (whether sole, concurrent or otherwise) on the part of BDP.
Renter(s) will be the sole contact person(s) in regards to This Agreement and the tenancy. Renter(s) is responsible for all guests/visitors adherence to This Agreement. Each adult guest who intends to occupy the Property has read and understands This Agreement. Other than the adults signing below, no other persons, except minors accompanying the adults will be guests at the home. Agreement to the above terms is also agreement, as guardian on behalf of guests who are minors. If any guest does not sign This Agreement or if any guest is unable to sign as guardian of a minor, the signing guests will indemnify and save harmless BDP from any resulting liability incurred and is responsible for any damage to the Property.
This Vacation Rental Agreement, herein, (“This Agreement”) is made effective as of today's date between the Black Diamond Properties, LLC., a South Dakota Limited Liability Company (herein “BDP”) whose business address is PO Box 119, Lennox, SD 57039 and the undersigned.
Black Diamond Properties, LLC.
Robbie R. Huber, President
Chris A. Kenzy, Vice President
Your Full Name (required)
Your Email (required)
Rental Date In (4pm) (required)
Rental Date Out (10am) (required)
I agree to the Rental Terms and Conditions By checking this box, I agree
Renter Signature (required)
To help insure you have a relaxing first class experience,
please observe the following Rules and Regulations.
Violation of these (or any other) rules is subject to immediate eviction including monetary penalties.
Phone: (605) 359-5364
Email: Email us at Rob@TerryPeakChalets.com